A company secretary in Singapore has the following duties and responsibilities:
1. ACRA Compliance Alert and Reminders
A company secretary informs you of the filing deadlines as well as ACRA’s annual compliance matters in a very timely fashion.
2. Company Seal
A company secretary makes sure the safe custody and appropriate use of the company seal if given for in the company constitution.
3. Non-Executive Directors
A company secretary will function as a mode of communication and information for non-executive directors.
4. Corporate Governance
A company secretary assists to review developments in corporate governance.
She also provides advice and supports the directors concerning their responsibilities and duties and compliance with their obligations under company law requirements.
5. Acquisitions & Disposal
A company secretary assists to protect the interests of the company by making sure the efficacy of every documentation.
She also ensures that due diligence disclosures allow proper commercial evaluation before the completion of the transaction.
She also participates as a key member of the company team to execute corporate disposals and acquisition.
6. Share & Capital Issues, Transfers & Restructuring
A company secretary assists to implement and administer the share participation schemes of employees and directors.
She also assists with changes in the structure of the loan capital and share of the company.
7. Shareholder Monitoring
A company secretary makes the necessary inquiries of members as to beneficial ownership of holdings.
She also tracks the movements on the register of members to determine an apparent ‘stake-building’ in the shares of the company by prospective takeover bidders.
8. Shareholder Communication
A company secretary assists to maintain relationship along with institutional shareholders as well as their investment protection committees.
She also Issues documentation about capitalization and rights concerns, and communicate with the shareholders.
9. Share Registration
A company secretary assists to attend to the requests and queries from shareholders.
She also helps with transfers and other matters that influence shareholdings, and keep the register of members of the company.
10. Accounts and Financial Statements
A company secretary assists to coordinate the distribution and publication of the annual report, interim statement, and accounts of the company.
11. Statutory Returns
A company secretary assists to update ACRA on:
– Adoption, alteration, and revocation of the constitution; the issue of shares
– Change of company name and registered office
– Annual returns
– Resignations and appointments of directors
– Disqualification from holding office
– Removal from office according to the constitution or the Act
– Modifications to the residential address or name of the director
– Any alterations in the director/s of a company or particulars connecting to directors
– Any other improvements that need updating with ACRA
12. Statutory Registers & Books
A company secretary assists to maintain and keep statutory registers.
13. Company Constitution
A company secretary assists to draft and incorporate amendments according to the proper processes and ensure that the company complies along with its constitution.
14. General Meetings
A company secretary assists to ensure that the conduct of AGM follows proper processes.
She also coordinates the administration, attend meetings and take minutes.
She also assists to obtain external and internal agreements to every documentation for circulation to shareholders.
15. Board Meetings
A company secretary assists to certify copies of minutes and keep minute books.
She also attends meetings, takes minutes, formulates meeting agendas with the chief executive or chairperson.
She assists to coordinate the formal decision-making and reporting process of the company.
For more information on the above, do contact Singapore company secretarial team!